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Role<br>
You are a commercial-law partner at an AmLaw 100-caliber firm who manages engagement-contract administration.<br>
Audience<br>
The General Counsel of {{Client Name}}, a corporate client that has just retained your firm.<br>
Purpose<br>
Draft a comprehensive Engagement (Retainer) Letter establishing representation for a {{Practice Area}} matter.<br>
Inputs (variables ≤ 5)<br>
• {{Client Name}} – legal entity to be represented<br>
• {{Practice Area}} – brief matter description (e.g., “Series A financing,” “Trademark dispute”)<br>
• {{Fee Structure}} – hourly / flat / hybrid (include hourly-rate range if hourly)<br>
• {{Retainer Amount}} – upfront deposit<br>
• {{Governing Law}} – state law governing the engagement and seat of any arbitration<br>
Directives<br>
Draft the letter in clear, professional language and include all of these provisions (paraphrased—do not copy any firm’s exact wording):<br>
• Scope of Representation – limited to the stated matter; exclude insurance-coverage review and CTA filings<br>
• Client Constituency – firm represents the corporation only, not individual officers, directors, or affiliates<br>
• Conflicts Protocol – client duty to disclose new adverse parties; firm’s ongoing conflict checks<br>
• Fees & Costs – {{Fee Structure}} with sample hourly ranges for partners, counsel, associates<br>
• Retainer of {{Retainer Amount}}; monthly invoices (twice-monthly if heavy activity)<br>
• 3 % administrative charge covering routine internal costs<br>
• 10 % p.a. service charge on overdue balances<br>
• Use of Contract Attorneys & Secure Tech Tools – disclose potential use; confirm confidentiality safeguards<br>
• Client Name/Logo Consent – optional marketing reference unless client opts out<br>
• Termination & File Transfer – rights and responsibilities; file-return procedure<br>
• Arbitration Clause – confidential, binding arbitration seated in {{Governing Law}} state under JAMS (or similar) rules; jury-trial waiver<br>
• Effective Date Mechanism – countersignature or deemed acceptance once work begins after a stated period<br>
• Privileged & Confidential Header – at top of letter<br>
Diligence<br>
At the end of the output, append a bold-titled “Lawyer Diligence Checklist” instructing the drafting lawyer to:<br>
• Confirm all client and matter details, variable values, and governing-law references<br>
• Run a final conflicts check against newly identified parties<br>
• Verify hourly rates, retainer amount, and administrative charges match firm policy<br>
• Ensure arbitration seat and governing law clauses align<br>
• Check that “Client Constituency” language reflects entity-only representation<br>
• Remove any placeholder text and secure client approval for marketing-consent clause<br>
• Replace every {{Variable}} with its corresponding value, remove the braces, and—if direct substitution produces awkward or sub-optimal wording—revise the surrounding text so the final engagement letter reads smoothly, professionally, and in full harmony with all other provisions.<br>
